Frank Yan of Sacramento on Effective Time Management

Sacramento business man, Frank Yan says, 24 hours in a day isn’t just enough. And 8 hours for work just barely covers the follow up’s, emails, paperwork, client calls, voice mail messages, etc.

Any of this sound familiar? Other salesmen constantly tell Frank at his Alldata office that they are on the run the moment they get in the office. Opening up their email can take them on a hour journey away from what they should be doing to drive sales like the prospecting and closing.

The true answer to this is in effective time management. Frank just spoke to a friend on this subject, and has boiled down the fundamentals to help you leverage the time you time so you can get the important things on your calendar done sooner.

You should identify the most important things to do each and everyday, and then do them. Identifying these priorities is easy. Each and every night before you leave the office to go home, make a list of all the things you need to do the next following day.

As soon as you’ve identified the important tasks, you should make them your top priorities for the next following day and commit to getting them done. Unlike most people who struggle with many conflicting activities that rob them of their time, by adopting this habit, you’ll move into the top 5% of your peers.

You should begin each day with your top two priorities and work each one diligently through until it’s absolutely completed. Then mark it done and complete the next one. Try to resist any temptations to multitask other activities while you are working on your top priorities first, and never begin the next one until you are finished with the first one. Working each one at a time through completion is the key ingredient to success.

This will definitely build a lot of momentum, a huge sense of empowerment and accomplishment,and the most important you will actually be getting your important priorities done each day.

Then begin with your most difficult priority first. Accomplishing most difficult yet important task will always lead to more success and always frees up the most energy. Once those difficult ones are out of the way, you can easily and more enjoyably take on your other tasks of the day.

The majority of people tend to the opposite: they put off the hard tasks and get all caught up in the time. This is a sure recipe for feeling overwhelmed. Do the opposite and begin with the hard ones first, and watch your day get simpler

Group your other activities. Checking email, paperwork, checking voicemail, etc. these activities can be incredible time drains. The worst thing to do is to continuously check them every few minutes. Especially emails. Come up with a schedule. Maybe after you mark one priority done, allow 15-20 minutes to check these minor things and then immediately go right back to your next priority. Non-essential activities are especially are best at the end of the day.

Although many of these things seem important you should not get all tied up in them. You must stick to your top priorities. Grouping your activities allows you to get all of the other ‘stuff’ done but not at the expense of your priorities.

Last but not least. Prepare your next day the night before. Right before you leave the office at the end of the day, be sure you have your written a list of priorities and grouped activities timed and written down. This will help you stick to a set schedule when you get to the office the following day, and that’s effective time management.

This also allows you to get more rest because you’re not worrying about or planning your day when you arrive the next morning at the office.

These are the effective time management skills that Frank Yan adopts in his daily routine at his Alldata office. Any one of these habit will make you more productive, reduce your stress, and help you get more out of your day. If you use them all together, you’ll be amazed by how much more successful you’ll be as well.

Frank has practiced these important traits from his first sales career at Ameriquest to his sales at Alldata and mastered this as it has always positioned him on top of his sales.